Contest outreach that starts with consent and ends with a clear record

What will you be able to verify after outreach?

You will be able to review which approved sources were contacted, what message was used and what activity your links recorded. At CoinMarketingCap, we organize this evidence so you can distinguish a sent email from a post that an administrator approved, and both from a request that was declined.

The scope can include:

• A source register noting who owns or manages each list, group or newsletter and what permission applies.
• Separate message drafts for email, community posts and messenger groups.
• A schedule matched to the contest deadline and the voting steps supporters will encounter.
• Tagged links that let you compare visits by source where your analytics support them.
• A wrap-up with delivery notes, replies and practical recommendations for future outreach.

The Evidence Pack brings the source register and message approvals together. The Proof Log records what was sent or posted, when it happened and where the supporting confirmation can be reviewed. For other ways to promote an entry, see paid contest promotion and creator outreach.

Which sources are suitable for a contest request?

A source is suitable when people have opted in to the kind of message you plan to send, or its owner explicitly welcomes the request. The first task is to sort your possible audiences by how they joined, who controls the channel and what its rules permit.

Useful sources may include your own subscriber list, members who agreed to receive relevant updates, a community where you participate, or a newsletter whose owner accepts a mention. For each one, prepare the source name, how the audience joined, the relevant terms or group rules, and the person who can approve a post.

We do not use purchased, rented or scraped contact lists, add people to groups without permission, or send unsolicited bulk messages. A public address or an invitation link is not proof that someone agreed to receive a contest request. If consent is unclear, we pause that source and ask you for confirmation or remove it from the plan.

When you review your own sources, mark each as owned, member-accessible or third-party managed. That simple distinction tells us whether we can draft for your channel, need an administrator's approval, or should leave the source out. The wider boundaries are explained in our no-bots policy and project acceptance guidance.

How should the request change between email and a group?

The same contest can need different wording in each channel: email can provide context, while a group post needs to be brief and appropriate to the conversation. We prepare each version around the audience's relationship with you and the action supporters need to take.

Before writing, send the contest rules, entry page, closing date and exact voting instructions. If voting requires registration, email confirmation or another step, the message should explain that clearly so supporters know what to expect. We can prepare the copy and a suggested schedule; messages from your own email account are sent with your authorization and access arrangements agreed in advance.

The wording should make it easy to decline or stop receiving updates. For adaptable request language, see our vote-request templates. If you need broader support with the entry itself, contest creative and copy can complement outreach.

What happens between source review and delivery?

Delivery follows a clear sequence: check the source, clear the wording, agree the schedule, then send or post only through an approved route. This keeps permission decisions visible before a message reaches anyone.

1. Audience inventory: You share the lists and groups you own or participate in, along with how people joined.
2. Consent and rules review: We check the information you provide and identify where a list owner or group administrator must approve the request.
3. Copy and schedule: We prepare channel-specific wording and align proposed messages with the contest deadline and voting steps.
4. Permission and release: You approve the copy; third-party posts go ahead only after the relevant owner or administrator agrees.
5. Record and review: We log delivery, link activity where available and notable replies, then share a concise wrap-up.

A kickoff checklist should include your entry link, contest rules, deadline, approved audience sources, contact for each community and any prior outreach. Keep access credentials private; we can agree a way to collaborate without you sharing a password. If you are also planning paid support, contest campaign planning helps align outreach with the wider schedule.

The quote is based on the number and type of sources, copy requirements, approval work and reporting scope. Any third-party placement charge is identified separately and agreed before it is incurred; ad spend is paid to the platform separately from the agency fee.

Where does outreach stop if a source or contest raises a concern?

Outreach stops when the contest rules forbid outside promotion or a source has not given permission; the appropriate action is to remove that route, not to work around the restriction. We use white-hat methods in line with platform rules and contest rules, and we do not sell votes, followers or engagement or use bots, scripts, fake accounts or click farms.

A group administrator can refuse a request, an email recipient can ignore it, and a platform can restrict or remove content under its own rules. We cannot control those decisions or promise that a recipient will vote, so our commitment is the agreed outreach work and its reporting.

Before launch, match the planned message to the contest's written rules and the destination channel's own guidance. If the contest prohibits outside requests, tell us at the outset; we will flag the issue and decline that outreach route. For a wider review of participation conditions, see contest rules and risk consulting.

How does community outreach fit with the rest of a contest plan?

Community outreach is most useful when you already have a relevant, permission-based audience or a credible reason to approach a group owner. It can sit beside other promotion, but each channel should have a defined role so supporters do not receive repeated or conflicting requests.

Use email when subscribers expect updates from you and the message needs enough context to explain the entry. Use a group or community when its members discuss the topic and its rules permit the post. If you need reach beyond those circles, consider paid promotion of contest entries; if a creator's audience is a better fit, review influencer and creator outreach. The contest marketing overview shows how these services fit together.

Bring us the contest link and rules, the entry page, deadline, voting instructions and a list of possible sources. Note who owns each source, how its audience opted in and whether anyone has already approved a request. We will assess the rules, identify sources that need permission and return a proposed scope and written quote before work begins. Start with the free contest analysis and send those materials for review.

How it works

1. Share your audience sourcesList the email audiences, communities and messenger groups you own or take part in, and explain how people joined.
2. Review consent and rulesWe check each source and identify any owner or administrator whose approval is needed before outreach.
3. Approve messages and scheduleWe prepare channel-specific copy and a schedule for your review, aligned with the contest instructions and deadline.
4. Send or post with permissionWe proceed only through the agreed route, with your approval and any required community permission in place.
5. Receive the delivery recordWe share the Proof Log, relevant link activity and a concise summary of replies and follow-up.